In the new year, many companies start implementing projects whose success is of great importance. Are you wondering how to plan your workflow effectively, divide responsibilities, what deadlines to set, and in which tools to invest? We have prepared some tips that will help facilitate project work, not only for project managers but for the entire team.

In the article, we answer the following questions:

 

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How to effectively plan project activities?

Each project you start running is different from another. Before your team starts work, it is worth clearly defining the goals and assumptions to be achieved within the framework of a given project. They should be considered individually, taking into account the client’s requirements, the specifics of the industry in which you operate, costs, implementation time, and the number of employees participating in the performance of specifically designated activities.

All associates should read the details of the workflow carefully. As a result, the team can perform its duties reliably, and communication between departments will be effective and trouble-free.

It is also important to plan the deadlines for the implementation of each stage of the project. Additionally, employees can exchange comments on the course of work and conclusions. The exchange of experiences allows for development, introducing innovative solutions, and achieving positive results.

An important factor is also the appropriate motivations of specialists to participate in the project. For example, providing each participant with comfortable working conditions, such as proper tools to perform activities, specific working hours, and assigned tasks.

 

How to set delivery dates?

The challenge is often to close all stages of the project within the set time limit. There can be many reasons for delays. Remember to take into account when specifying the delivery date:

  • the number of people working on the project and their working hours
  • time to accept documents and tasks
  • employee leaves
  • time to introduce any changes
  • joint meetings
  • possible crises and their resolutions

Have you noticed that your team has a problem with meeting deadlines or with communicating? Take advantage of alerts and notifications sent automatically by the system via e-mails or text messages. This function ensures more comfortable work and optimizes communication between people, allowing you to automate processes. It also protects the work of the team against delays.

How to effectively report and plan activities

Another issue is the electronic document flow, which allows you to avoid problems with the approval and sending of documents without delays, even in the case of remote work. Workflow also improves the storage and archiving of documents. Problems with formalities often delay the project, which is why it is advisable to use an IT system from the very beginning, as it will empower you to improve the organization.

How to effectively manage projects using dedicated programs?

A system such as Intense Agent Manager facilitates recurring activities. By establishing a scheme of actions, you can react appropriately in a given situation and suggest a path of action. It can also automatically send you up-to-date reports. If necessary, you can send reminders, statements, or documents to people outside the company.

Agent Manager will also allow you to download information from external sources, allowing you to optimize working time. Additionally, project participants will receive information on errors and irregularities in files or analyses.

Project management is exceptionally supported by the Intense Business Intelligence Platform system, which:

  • comprehensively supports controlling processes
  • streamlines and automates the budgeting process
  • facilitates the organization of business processes
  • helps create advanced management and analytical solutions
  • supports the process of workflow and project management
  • maintains data integration and modeling
  • enables the performance of complex analyses and reports
  • has a module for administering the methods of obtaining and processing information from any sources
  • presents processed data legibly
How to effectively manage projects using dedicated-programs

How to effectively report and plan activities?

The situation in recent months has shown that companies can successfully work remotely. You need to provide the right equipment for the entire team for working outside the office to be effective. Project work systems should, first of all, facilitate communication, improve document circulation, simplify task assignments and priorities, monitor the effects of work, as well as integrate data.

All the elements above allow you to improve work on projects and save time by automating processes and improving communication. The implementation of an appropriate IT system gives noticeable results almost immediately after its deploymen.

How does remote work impact the effectiveness of the team’s work?

The situation in recent months has shown that companies can successfully work remotely. You need to provide the right equipment for the entire team for working outside the office to be effective. Project work systems should, first of all, facilitate communication, improve document circulation, simplify task assignments and priorities, monitor the effects of work, as well as integrate data.

All the elements above allow you to improve work on projects and save time by automating processes and improving communication. The implementation of an appropriate IT system gives noticeable results almost immediately after its deployment.